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International birth certificate, request from registry office_1

Request for extracts, in multiple languages, from civil status registers, international birth certificates as per the agreement dated 8 September 1976

General information

Do you need an international birth certificate as proof abroad? You can request an extract from the births register, in multiple languages, in person, in writing or by fax from the registry office in your city of birth.

This document is valid in all countries signing the agreement, dated 8 September 1976, on the issuing of multiple-language extracts from civil status registers.

Note:  If you have to procure a birth certificate from another country, inform the relevant German embassy / consul. Read the information from the Federal Foreign Office regarding this.

Weiterführende Informationen

Competent body

Enter your place of birth:

Standesamt der Gemeinde- oder Stadtverwaltung (local registry office)

Requirements

The personal details in the civil status register are subject to data protection. Register extracts can thus only be issued

  • for persons to whom the entry relates

and their

  • spouses,
  • partners (as defined by the Partners Act (LPartG)),
  • ancestors and descendents (e.g. children and grandchildren),
  • siblings, if they demonstrate a justified interest.

Other persons, i.e. close relatives such as aunts and uncles, can only obtain a certificate if they can credibly demonstrate a legal interest (e.g. letter from the probate court, court judgement or enforceable instrument).

Note: Applicants must be at least 16 years of age.

Process

Personal application

  • Visit the registry office which certified the birth.
  • Provide your ID or passport for identification purposes.
  • You generally pay the fee beforehand when lodging the request at the registry office.
Tip: You can get someone you trust to request and collect the document for you. This representative must provide a written power of attorney, their own ID or passport, and your ID or passport (original or certified copy).

Requesting by post or fax

  • Address an informal letter to the relevant registry office, asking it to issue an international birth certificate. Depending on the city’s or municipality’s services, the request form may also be available online.
  • Your letter must contain the following information
    • Last name, first name
    • Date and place of birth
    • Parents’ first and last names
    • If known: registry office and certification number
  • Enclose a certified copy of your ID or passport with the letter.
  • You will be notified of fees when the document is sent.

Necessary documents

  • ID or passport (for written request: certified copy)
  • For request / collection by a representative: written power of attorney for the entitled person, their ID (original or certified copy) and your ID
  • Proof of legal interest, if necessary

Costs

  • First copy: EUR 10.00
  • If further copies are requested at the same time: EUR 5.00 each

Legal basis

 

Impressum  (Freistaat Sachsen)

Freistaat Sachsen
Sächsisches Staatsministerium des Innern

Der Freistaat Sachsen ist eine Körperschaft des Öffentlichen Rechts. Er wird vertreten durch den Ministerpräsidenten Michael Kretschmer.

Verantwortlich im Sinne von § 55 Abs. 2 RStV:
Andreas Kunze-Gubsch (Pressesprecher des Sächsischen Staatsministeriums des Innern)

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Release note

Based on the German version authorized by Bundesministerium des Innern

Date of authorization:  06.06.2016

Bundesweit Informationen und Leistungen der öffentlichen Verwaltung finden