An official certification confirms that you have personally signed a document.
Hand signs, i.e. signs consisting of letters or other symbols used by persons who cannot write, are also officially certified.
The official certification of a signature can be carried out by the public offices and courts of the Free State of Saxony as well as the municipalities, administrative associations and administrative districts in which your place of residence is located. The signed document has to:
- Be required for submission to a public office
- be required to be presented to another public office on the basis of a legal provision.
In addition, certain legal transactions require special forms of certification (for example, certification by a notary public).
Certification by a notary public
Special formalities apply to signatures that require notarization. In this case, the declaration is made in writing and the declarant's signature is certified by a notary public.
The law frequently prescribes public certification for declarations of intent or declarations with procedural content. These include, for example:
- Declaration on the married name after marriage (this can also be certified by the registry office where the marriage took place)
- Declaration on the birth name of a child after certification of birth, if the parents do not share a married name, but have joint custody of the child
- Declaration on the disclaimer of an inheritance, unless it is made for the record of a probate court
- Application for entry in the register of associations
- Application for entry in the commercial register
All public offices and courts responsible for your place of residence
- Warum soll ich einen Ort angeben?
- Mit Hilfe der Ortsangabe können wir die für Sie passenden Informationen, Formulare, Dienste und Ihre zuständige Stelle anzeigen.
- Welchen Ort soll ich angeben?
- Zum Beispiel Ihren Wohnort, wenn Sie einen Reisepass beantragen wollen oder den Unternehmensstandort, wenn Sie ein Gewerbe anmelden möchten.
As a rule, signatures and hand signs are to be certified by the responsible office only if they are executed or acknowledged in the presence of the certifying official(s). Therefore, you must personally present the relevant document on which you wish to sign or on which you have already signed.
On the basis of your ID card or passport, the official will establish your identity. In his or her presence, you sign the document or acknowledge the signature already provided as yours. Subsequently, the attestation note will be affixed.
The attestation note contains:
- Confirmation that the signature is authentic
- The full name of the person whose signature is being certified
- Indication of whether the official responsible for the certification has ascertained the identity of this person and whether the signature was executed or acknowledged in his/her presence
- In case of certification by a public office: Indication that the certification is intended only for presentation to the specified office or body
- Place and date of certification
- In case of certification by a public office: Signature of the official responsible for certification
- In case of certification by a notary public: Signature of the notary public
- Official seal
For safekeeping in court
Special requirements apply to the certification of a signature by a notary intended for safekeeping in court (for example, in the course of registration in the Commercial Register): In this case, the signature must be executed in the presence of the notary. This should be recorded in the certification note.
- Certification by a public office: EUR 5.00 to EUR 50.00 (reduction of fee possible for the second and each subsequent certification)
- Certification by a notary public: 20% of the so-called full fee (depending on item value), minimum EUR 20.00, maximum EUR 70.00
- § 40 Beurkundungsgesetz (BeurkG) – Beglaubigung einer Unterschrift
- § 41 BeurkG – Beglaubigung der Zeichnung einer Firma oder Namensunterschrift
- § 129 Bürgerliches Gesetzbuch (BGB) – Öffentliche Beglaubigung
- Gesetz über Kosten der freiwilligen Gerichtsbarkeit für Gerichte und Notare (Gerichts- und Notarkostengesetz – GNotKG), Anlage 1 (zu § 3 Abs. 2) Kostenverzeichnis, Nr. 25100 ff. Beglaubigungen und sonstige Zeugnisse
- § 34 VwVfG-Einzelnorm – Beglaubigung von Unterschriften
- § 1 Beglaubigungsverordnung (BeglV)
- Sächsisches Kostenverzeichnis (SächsKVZ)
Saxon State Ministry of Justice and for Democracy, Europe and Equality. 12.08.2020